Booking with Concur or CTP Travel Agent

Before you book: You must have approval if you are billing to an index that is not yours.

When booking with Concur or an agent, the traveler will be charged a booking fee that will need to be filed in an expense report through Concur on return.
Airfare will be direct billed to OSU and will need to be filed in an expense report through Concur on return.
Hotel/lodging can be direct billed by selecting “Smart Bill” when booking the hotel through Concur when prompted to choose a method of payment and will be filed in an expense report through Concur on return.
- If booking with an agent, please let the travel agent know you would like to use Smart Bill.
- An additional $10 fee per hotel will be charged to the traveler if they use Smart Bill.
- Alternately, the traveler can utilize their Travel and Expense card to pay for the hotel on arrival.
- They can also contact fw.purchasing@oregonstate.edu to arrange payment via the department card.